At Paytan, we understand the unique payroll challenges faced by Tanzanian businesses.

Welcome to Paytan – Your Trusted Payroll Partner in Tanzania

At Paytan, we are dedicated to empowering Tanzanian businesses with cutting-edge payroll solutions. Our software is designed to simplify payroll management while ensuring compliance with local laws and regulations. With a focus on innovation and customer satisfaction, we provide tailored solutions that meet the unique needs of businesses across various industries in Tanzania.

Why Choose Paytan?

Paytan is specifically crafted to meet the unique requirements of Tanzanian businesses. Our software ensures a seamless solution for managing complex payroll tasks, adhering to local regulations, and accommodating your specific organizational needs. With Paytan, payroll processing becomes:

  • Simplified
  • Accurate
  • Tailored to the Tanzanian Market

Offline and Secure Payroll Management

Our payroll software is designed to operate offline, providing:

  • Data Security: Your sensitive information remains secure and protected from online threats.
  • Reliability: Process payroll confidently without relying on constant internet connectivity.
  • Accessibility: Your data is always at hand, ensuring smooth operations anytime, anywhere.

Comprehensive Features

1. Specialized Deductions Management:

  • Automatic calculations for NSSF, WCF, PPF, SDL, PSSF, LAPF, NIHIF, PAYE, and other statutory requirements.
  • Manage over 40 user-specific deductions, including insurance, pension, advances, and credit union contributions.

2. Detailed Income Management:

  • Handle basic pay, overtime, bonuses, house allowance, and 10 additional customizable income types.

3. Advanced Reporting Capabilities:

  • Generate detailed employee payslips.
  • Prepare bank payment reports and monthly departmental summaries.
  • Access P9 and P10 forms, year-end summaries, and coinage analysis for cash-paid employees.
  • Comprehensive statutory reports for NSSF, WCF, PAYE, and more.

How We Work

Implementation:

We collaborate with you to understand your business needs and customize Paytan for a seamless implementation.

Training and Support:

Our team provides:

  • Training sessions for your HR staff to ensure smooth operation.
  • Ongoing support to address any issues promptly.

Updates and Maintenance:

Regular updates to keep your payroll system aligned with the latest regulations and technological advancements.

Experience the Paytan Advantage

Benefits:

  • Time-Saving: Automate tedious payroll tasks, freeing up resources for strategic activities.
  • Accuracy: Minimize errors in calculations and reporting, ensuring compliance and employee satisfaction.
  • Cost-Effective: Reduce reliance on external payroll services.
  • User-Friendly: Intuitive interface that requires minimal training.

Secure Data Management:

  • Advanced security features protect sensitive employee information.
  • Regular backups and data encryption ensure peace of mind.

Trusted by Leading Tanzanian Organizations

Paytan is trusted by numerous businesses across Tanzania and Zanzibar

Join these esteemed organizations and experience the reliability and efficiency of our payroll software.

Terms and Conditions

1. Pricing and VAT

  • All quoted prices are inclusive of 18% VAT as per Tanzanian tax regulations.
  • An EFD (Electronic Fiscal Device) receipt will be issued upon payment, ensuring full compliance with Tanzanian Revenue Authority (TRA) requirements.

2. Scope of Service

  • The Paytan installation service includes:
    • Full installation of the payroll software on a single computer.
    • Initial setup and configuration to meet the client’s business requirements.
    • Basic training for designated staff on software usage and key features.
  • Additional installations on extra devices will incur additional charges.

3. Payment Terms

  • Payment must be made in full before the installation process begins unless otherwise agreed in writing.
  • Payment methods accepted include bank transfer, mobile money, or cash.

4. Warranty

  • A 12-month warranty is provided, starting from the date of installation.
  • The warranty covers:
    • Software functionality issues directly related to the installation process.
    • Technical support for resolving software-related errors.

5. Support and Maintenance

  • After the warranty period, additional technical support can be provided at an agreed-upon rate.
  • Updates and upgrades to Paytan software will be available as per licensing agreements.

6. Cancellation and Refunds

  • Cancellations made prior to installation will be eligible for a full refund.
  • Once installation has commenced, refunds will not be issued.

7. Client Responsibilities

  • Clients must ensure their computer system meets the minimum requirements for installing Paytan software.
  • It is the client’s responsibility to back up existing data before the installation process begins.

8. Liability

  • Royal Company Limited will not be liable for any data loss or hardware damage during the installation process, as clients are advised to back up all data beforehand.

9. Governing Law

  • These terms and conditions are governed by the laws of Tanzania. Any disputes will be resolved under Tanzanian jurisdiction.

By proceeding with the Paytan installation service, the client acknowledges and agrees to the above terms and conditions.

About Us

Paytan is a flagship product of Royal Climb and Safaris Limited, a company dedicated to providing practical solutions to businesses in Tanzania. With 25 years of experience in payroll distribution across Tanzania and Zanzibar, we bring unparalleled expertise to payroll management.

Get Started Today

Ready to transform your payroll management? Contact us today to schedule a demo and discover how Paytan can streamline your payroll process.

  • Phone: +255 763 425 027

Experience a secure, efficient, and reliable payroll solution with Paytan!

DEMO Paytan

1. Adding New Employees

a. Access Employee Menu:

  • Navigate to the main menu and select ‘EMPLOYEE’.


b. Select Background Modify:

  • Highlight the submenu ‘Background Modify’ and click on it. This will open a form for entering employee details.

c. Enter Employee Details:

  • Type the Employee ID Number and fill in the remaining fields with the employee’s particulars.
  • Save the data.

d. Amend Existing Information:

  • To update information for an existing employee, enter the Employee ID Number and make the necessary changes.
  • Save the updated information.

e. Repeat Process:

  • Continue this process until all new employees have been entered into the system.
  • Use the same routine for any amendments to employee details.

2. Entering/Modifying Salary Information

a. Access Salary Modify Menu:

  • Go to the ‘EMPLOYEE’ submenu ‘Salary Modify’ and click on it.

b. Enter Employee ID Number:

  • When prompted, type the Employee ID Number and press Tab.

c. Update Salary Information:

  • Modify fields such as Basic Pay, NIC, and other salary-related information as needed.
  • Provide the following:
    • Bank Name
    • Account Number
    • Maximum Amount (use the code 999999999).
  • Save the updated salary information.

d. Amend Existing Salary Information:

  • To amend salary details for an existing employee, enter the Employee ID Number, make the required changes, and save.

3. Preparing Payroll

a. Open Paytan Program:

  • Double-click the Paytan icon and enter the password to access the main menus.

b. Display Submenus:

  • Press Enter to display the submenus under the highlighted main menu.

c. Create/Modify File:

  • Go to the ‘Monthly’ submenu and ensure the ‘Create/Modify File’ option is highlighted. Press Enter.


d. Enter Payroll Month:

  • Input the payroll month in the format MMYY (e.g., 1024 for October 2024) and press Enter.
  • Press Tab to select the method of index (IDNO).

e. Make Changes to Employee Records:

  • In the ID NUM field (default value is 0), enter the employee number and press Tab.
  • Navigate to the field you wish to change by pressing Tab, make the updates, and save.
  • Repeat for other employees.

f. Compute Payroll:

  • Highlight the ‘Compute’ submenu and press Tab.
  • Enter the payroll month (e.g., 1024 for October 2024) and press Tab to calculate payroll.

4. Generating Reports

a. Pay Slip:

  • Go to the ‘Reports’ menu.
  • Select ‘Payslip’, enter the desired month and year, and press Tab to generate the payslip.

b. Payroll Summary:

  • Navigate to ‘Reports’, highlight ‘Summary’, and enter the month and year.
  • Generate the payroll summary.

c. Cash/Bank Report:

  • In the ‘Reports’ menu, select ‘Cash/Bank’ and press Enter.
  • Choose ‘Cash Payments’ from the submenu.
  • Type ‘y’ in the signature field to print a list of employees and their net pays.


d. Deductions Report:

  • Access the ‘Reports’ menu and press Enter.
  • Highlight the ‘Deductions’ submenu, choose the deduction type (e.g., NSSF, PAYE, SDL, etc.), and press Enter to generate the report.


Payroll Spreadsheet

Scroll to Top